CostLoop | SaaS Subscription Tracking & Spend Management for SMBs
Track software subscriptions, renewal dates, SaaS spend, invoices, licenses, and recurring costs in one place. Built for freelancers, startu
The story
Overview
Subscription tracking system for freelancers, small and medium businesses
Key features
Subscription tracking
Add and manage every recurring tool. Track name, cost, billing cycle, category, status, and renewal date in one place.
License tracking
Record license details, seat counts, assigned users, and expiry dates alongside your subscription data.
Renewal management
See upcoming renewals in list, timeline, or calendar view.
Cost overview
Live monthly spend, annual forecast, and budget comparison.
Vendor & owner records
Assign an owner and department to each subscription.
Notes & context
Add free-form notes to any subscription.
FAQ
How many subscriptions can I add on the free plan?
The free plan allows up to 5 subscriptions. To track unlimited subscriptions, upgrade to the Pro plan ($9/month). The Business plan also supports unlimited subscriptions across your entire workspace.
How do I upgrade to Pro or Business?
Go to Settings → Billing inside the app and click Upgrade plan. You'll be taken to a secure Stripe checkout. The upgrade takes effect immediately after payment.
How do I cancel my CostLoop plan?
Go to Settings → Billing and click Manage billing. This opens your Stripe billing portal where you can cancel your subscription. Your data remains accessible until the end of the current billing period.
Which currencies does CostLoop support?
CostLoop supports 40+ currencies including USD, EUR, GBP, NOK, SEK, DKK, CAD, AUD, CHF, and JPY. Set your home currency in Settings → Preferences. CostLoop converts all costs to your home currency using daily exchange rates, so your dashboard total is always accurate even when you pay vendors in multiple currencies.
Can multiple people use one CostLoop account?
The Business plan is designed for teams. One workspace owner invites colleagues who each sign in with their own account and get a role (Admin, Member, or Viewer). The Personal/Pro plans are for individual use only.
Is my data secure?
Yes. All data is stored in Supabase (hosted on AWS in the EU) with row-level security ensuring no user can access another's data. All traffic is encrypted via HTTPS. Uploaded documents are stored in private, access-controlled storage buckets. CostLoop is GDPR-compliant.
Is my financial data safe with CostLoop?
CostLoop does not connect to your bank or payment accounts. There are no credentials stored. You manually enter subscription names and costs - no bank access, no card details, no integration with financial accounts. Data is stored in Supabase on EU servers with encryption at rest. For detailed security information, see our security page.
How is CostLoop different from my bank's expense tracker?
Your bank shows charges after they've happened. CostLoop is forward-looking - it tracks renewal dates and alerts you 30 days before a subscription renews so you can decide whether to keep it. It also stores cancellation links, tracks which team members own each tool, and gives you a full picture across all payment methods.
Tech stack & tags
Feedback & Discussion
Discussion
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- johnmall58/3/2026
Easy to centralize subscriptions from multiple sources, CostLoop provides clear visibility into upcoming renewal dates, helping prevent missed cancellations and unexpected charges. Its simple and organized interface makes managing subscriptions much easier and less time-consuming.
BrightPath Logistics57/22/2026CostLoop has made it much easier for our finance team to track software subscriptions and recurring expenses. The dashboard is intuitive, reports are easy to generate, and we've gained much better visibility into where our money is going. It has helped us identify unnecessary spending and improve budgeting across departments.
- ella100857/19/2026
I've been using CostLoop for a while and it's made keeping track of my costs way easier, simple to use and does the job really well.
- lisawrites57/15/2026
I thought I had a pretty good handle on our software costs until I started using CostLoop. Within a week, I found three subscriptions we hadn't used in months. It paid for itself almost immediately.
- Philip57/14/2026
Not a complicated platform, which is good. I just needed somewhere to track software, owners, prices, renewals, and cancellation links. Also they have email scanner which automates subscription entries and you don't have to do things manually.
- jamesdesigns57/13/2026
Pretty useful for founders. I do not need another finance system, just a clean overview of subscriptions and when they renew. Highly recommended +++
- davidwrites57/11/2026
The renewal reminder is probably the most useful part for me.
- Nora57/10/2026
Pretty useful for founders. I do not need another finance system, just a clean overview of subscriptions and when they renew.
- ela_bell57/9/2026
Great tool for SaaS costs
- Julia57/9/2026
Found a couple of apps we were still paying for and not using.